The Department of Finance and Planning is one of the nine departments created by. H.E the Governor and has a pivotal role in the coordination of development planning, mobilization of public resources and ensuring effective accountability for use of the resources for benefit of the County.
To mobilize resources, ensure prudent management of resources, and provide leadership in development planning and tracking of results.
The Department derives its mandate from the Constitution of Kenya 2010 and other related subordinate laws including Public Management Finance Act 2012, County Government Public Finance Management Transition Act 1 2013 And County Government Act 2012 and is responsible for finance and economic planning of the County.
It coordinates County government departments/sectors in the preparation of the annual County budget. It is the responsibility of the department to initiate and guide all sectors to prepare their budgets. The department also provides Accounting, Auditing, Insurance, Pensions and Procurement services.
The department’s focus is categorized into five broad areas defined as units namely Finance, Procurement, Treasury, Revenue, and Economic Planning & Budgeting each unit headed by a director.
THE MANDATE OF THE DEPARTMENT IS TO:
• To Implement Financial and Economic policies in the county
• Annual budget preparation
• Resource mobilization
• Managing County Government’s public debt and other obligations & developing debt control framework
• Consolidating Annual appropriation accounts and other financial statements of the County Government Custodian of the inventory of County Government Assets
• Ensure compliance with accounting standards prescribed by Accounting Standards Board
• Ensure proper management and control of, and accounting for the finances of the County Government and its entities in order to promote efficient and effective use of county budgetary resources
• Maintenance of proper records for CRF, CEF and other public funds administered by County Government
• Monitor County Government entities
• Assisting County Government Entities develop capacity
• Provide National Treasury with information
• Issue circulars
• Advise County Government Executives, County Executive Committee, and County Assembly on financial matters
• Strengthening financial and fiscal relations between the National Government and County Government in performing its function
• Reporting regularly to the County Assembly on the implementation of annual county budget
• Taking any other action to further the implementation this Act.
Content coming soon....
In the treasury sector the following services are provided:
Collection of Revenue
Revenue is collected from a variety of sources including fees (packing), single business permits, property tax, rates, rent, utility taxes and other revenues within the county. Other sources of revenue include grant funds, charges for services and intergovernmental transfers
County Revenue Accounting
All the revenues collected should be accounted for and controlled through the following department,
a. Financial Reporting
(General Ledger Reporting, Grant Reporting and County Financial Reporting)
In this financial reporting department the specially designed reports, including Budget Performance Report (BPR) statements and financial statement report prepared in accordance to the specific Generally Accepted Accounting Standards.
Other reports will include check register which will identify the county expenditure and contract listing which lists all active county contracts their expiration dates and total amounts spent. Annual reports include the comprehensive quarterly and yearly financial reports.
b. Budgeting and Budget Administration
A budget is prepared for the county assembly approval on a yearly basis. The approved budget is distributed and made available for public review. The country’s executive staff manages their department respective budgets mostly using the Budget Performance Reports.
Banking and cash management (cash book) is maintained to reflect the real financial status of the county. This records should at all time reflect the true picture from what is banked and what goes out of the bank as expenditure. This system should be kept in proper transaction recording.
Detailed accounting is to be observed by recording all financial transaction in the county’s financial system (module). Each of these general ledger numbers are unique, are individually budgeted and performance against these budget are tracked in the respective standards and reconcile the accounts monthly.Proper transaction recording detailed accounting is to be observed by recording all financial transactions in the county’s financial systems
d. Account Receivable and Payable
This department will maintain the respective lists of what the county owe or owed in respect to its clients. A list of debtors and suppliers should be prepared to ensure all the payments of goods and services received by the county are paid in accordance with service charter.
On the other end debt management is administered in full accordance with the official statements of the country’s assets issued. From time to time, outstanding debt is analyzed and opinions are provided to county regarding possible refunding efforts.
e. Grant/Contract Administration
This department administers daily the grants to help speed up the process of reimbursement for work already completed and spent by the county. The efforts is made to help secure renewed grant money for projects the county will like to complete.
The department will administer various allocations given the county departments, put controls that will ensure that all expenditures are within their specific limit.
g. Fixed Assets and Property Management
Under treasury and economic planning division, there will be a fixed asset management department, which will take charge of maintaining the fixed asset register system of all the county’s fixed assets i.e. land, houses, stadium etc. proper maintenance of the fixed assets register should be done through serializing of these assets in the manual register and fixed asset module.
h. Business Registration, Permits And Licensing
This section is charged with the responsibility of issuing business permits, licenses, health inspection permits, fire inspection permit, engineering inspection permit livestock transportation permit, general trade and licensing commercial transport permit tourism permit, solid waste disposal permit, mining license, construction and excavation license etc.
i. Risk Management
Policies and procedure are established and stringently followed to identify and minimize the analysis exposure to risk and potential financial loss. All contracts are received for adequacy and compliance with these policies and special training classes are held to heighten county employees and volunteer’s awareness of certain high-risk issues.
j. Procurement and Supply Chain
Items and services required to run and operate the county are procured through the Head of County Supply Chain Management in accordance with the Public Procurement Oversight Authority Act (PPOA) using the purchasing system.